What is one of the main purposes of performance documentation?

One of the main purposes of performance documentation is to support decisions regarding promotions or disciplinary actions. This type of documentation provides a factual record of an employee's performance over time, capturing both achievements and areas for improvement. It serves as a basis for evaluations that can lead to important personnel decisions, ensuring that they are grounded in objective information rather than hearsay or subjective opinions.

Effective performance documentation includes specifics such as performance metrics, examples of work quality, and feedback received throughout the review period. This allows management to make informed decisions about employee development, recognition, or necessary disciplinary measures, fostering fairness and transparency in the evaluation process. By having a detailed and organized record, organizations can defend their decisions if challenged, which is vital for maintaining a professional and legally compliant workplace.